first draft of HSE procedure by seventeenmagpie · Pull Request #77 · NottingHack/rules

seventeenmagpie · 2026-06-12T11:35:25Z

mags working to include Sam's HSE procedure
adding HSE to contents/index and updating count of appendices :P
Sam's HSE procedure
removed redundant definitions and linked to existing documentation.
added references and links for external resources
improved formatting
add risk matrix image to table
made title include appendix name
moved references to bottom of doc

only rst/sphinx citation syntax would work? no numbered references either...

removed line breaks in paragraphs tab indents and line before lists partied.

AaronJackson

Thank you for converting Sam's document into RST.

I've added lots of comments so we can start discussing bits (none of them are reflective of your efforts to convert the document), and are just broadly about the contents and how we can improve it.

When we are finally satisfied with this document, it will require a simple majority vote among trustees to merge.

Also, just to be annoying, if this document's audience is primarily the board and members of the safety team, it makes me wonder if it should be on Rules site at all, and should perhaps just become part of Sam's "Safety Portal" changes on the wiki?

AaronJackson · 2026-06-12T22:18:09Z

This is unnecessary and only useful if someone has the odt/rtf files. Better to git add a specific file rather than the whole directory to avoid accidents.

AaronJackson · 2026-06-12T22:19:00Z

+======= ======== ========= ======== ====================================
+Version Date     Author    Reviewer Description
+0.1     14/12/25 S Roberts -        First version for review by Trustees
+\                                   
+======= ======== ========= ======== ====================================


Let's remove this, since the document will be tracked by Git. The other pages on the rules site do not have similar tables.

(I know all of this stuff was just generated from pandoc but I'm still going to comment on it 😎)

AaronJackson · 2026-06-12T22:22:22Z

+
+* **NH** abbreviates Nottingham Hackspace Ltd
+* **The landlord** refers to the organisation (currently BizSpace) from whom NH rents the space
+* **PAT testing** abbreviates Portable Appliance Testing testing


Suggested change

* **PAT testing** abbreviates Portable Appliance Testing testing

* **PAT testing** abbreviates Portable Appliance Testing testing, although generally refers to In-Service Inspection and Testing of Electrical Equipment (ISITEE).

AaronJackson · 2026-06-12T22:23:12Z

+
+In this document, "member" refers to any person currently a member of Nottingham Hackspace as defined in section 2 of the Articles AND guests AND visitors.
+
+QUESTION: should above instead be "participant in the space" or "user of the space"? (needs bikeshedding)


AaronJackson · 2026-06-12T22:26:06Z

+Non-members
+-----------
+
+Non-members are permitted in the space when accompanied by a member; they are subject to the same restrictions as members and must be supervised by a member.
+
+Occasionally, NH organises events that allow non-members to enter the space for a specific activity. Such events require a risk assessment to be undertaken.


Outside of the rules site, I think this is worth having, but as an appendix of the rules, it leads to duplication and (potentially incorrect) summarisation of Rule 2. I feel we should remove this.

AaronJackson · 2026-06-12T22:42:08Z

+
+As far as possible, activities should be covered by pre-prepared written risk assessments. However, it is the nature of the varied activities and membership of NH that many activities are not foreseeable, and in many cases will be performed as a “one off” task (for example, moving a heavy piece of material). Dynamic risk assessments [dras]_ are a way to encourage (in the case of NH) members to stop and think about risks in a structured manner before undertaking an unfamiliar task, and to plan hazardous tasks in a more careful manner, without necessarily requiring formal risk assessments to be created.
+
+**RECOMMENDATION**: add dynamic risk assessment to member guidelines, possibly with signage to encourage this way of thinking in the space.


Suggested change

**RECOMMENDATION**: add dynamic risk assessment to member guidelines, possibly with signage to encourage this way of thinking in the space.

AaronJackson · 2026-06-12T22:42:53Z

+**RECOMMENDATION:** when NH acquiring tools, a simple tick-list should be followed to confirm that the item has been risk-assessed, and PAT tested and inspected if it was a donation or purchased 2\ :sup:`nd`
+hand.


Suggested change

**RECOMMENDATION:** when NH acquiring tools, a simple tick-list should be followed to confirm that the item has been risk-assessed, and PAT tested and inspected if it was a donation or purchased 2\ :sup:`nd`

hand.

AaronJackson · 2026-06-12T22:43:05Z

+Changes to layout and use
+-------------------------
+
+**RECOMMENDATION:** similarly to adding new tools, new operations or the movement of operations to a different location should be tracked through some form of change management process, to ensure that risk assessments are not invalidated.


Suggested change

**RECOMMENDATION:** similarly to adding new tools, new operations or the movement of operations to a different location should be tracked through some form of change management process, to ensure that risk assessments are not invalidated.

AaronJackson · 2026-06-12T22:44:05Z

+Regular RA review
+-----------------
+
+**RECOMMENDATION:** all risk assessments should have a validity period, and a regular review should be undertaken by the trustees or safety team to identify any risk assessments that require attention.


Suggested change

**RECOMMENDATION:** all risk assessments should have a validity period, and a regular review should be undertaken by the trustees or safety team to identify any risk assessments that require attention.

The risk assessments currently have a nextReview parameter. As of just the other day these feed into a Category indicating that they are in need of review.

Getting the teams to review them is a whole different challenge 🙃

AaronJackson · 2026-06-12T22:45:09Z

The risk matrix has changed slightly to explain severities. We may want to update the screenshot https://wiki.nottinghack.org.uk/wiki/Template:RiskAssessment/Matrix

seventeenmagpie added 9 commits June 12, 2026 10:47

mags working to include Sam's HSE procedure

2d34721

adding HSE to contents/index and updating count of appendices :P

c9f5cb2

Sam's HSE procedure

36e28ca

removed redundant definitions and linked to existing documentation.

b4d6ddf

added references and links for external resources

4b6c7f3

only rst/sphinx citation syntax would work? no numbered references either...

improved formatting

312432c

removed line breaks in paragraphs tab indents and line before lists partied.

add risk matrix image to table

84a1426

made title include appendix name

d6a0cb3

moved references to bottom of doc

281f7b3

AaronJackson reviewed Jun 12, 2026

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first draft of HSE procedure#77

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	* PAT testing abbreviates Portable Appliance Testing testing
	* PAT testing abbreviates Portable Appliance Testing testing, although generally refers to In-Service Inspection and Testing of Electrical Equipment (ISITEE).


		In this document, "member" refers to any person currently a member of Nottingham Hackspace as defined in section 2 of the Articles AND guests AND visitors.

		QUESTION: should above instead be "participant in the space" or "user of the space"? (needs bikeshedding)


		As far as possible, activities should be covered by pre-prepared written risk assessments. However, it is the nature of the varied activities and membership of NH that many activities are not foreseeable, and in many cases will be performed as a “one off” task (for example, moving a heavy piece of material). Dynamic risk assessments [dras]_ are a way to encourage (in the case of NH) members to stop and think about risks in a structured manner before undertaking an unfamiliar task, and to plan hazardous tasks in a more careful manner, without necessarily requiring formal risk assessments to be created.

		RECOMMENDATION: add dynamic risk assessment to member guidelines, possibly with signage to encourage this way of thinking in the space.

		RECOMMENDATION: when NH acquiring tools, a simple tick-list should be followed to confirm that the item has been risk-assessed, and PAT tested and inspected if it was a donation or purchased 2\ :sup:`nd`
		hand.

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